Use the following proofreading guide to weed common errors. Until you use
them automatically, you may find it helpful to remember the steps using the
acronym "SWAPS."
S |
Sentence Structure |
Check each sentence to be sure it is not a
- Run on sentence.
- Sentence fragment.
- Sentence that doesn't make sense.
- Stringy sentence.
(one that contains more than two
independent clauses) |
W |
Word Usage |
- Be sure you've used the correct word.
- Avoid slang words. (kids, homies, etc.)
- Use precise nouns and verbs. (Word choice)
- Avoid contractions in formal writing.
|
A |
Agreement |
- Be sure that subjects and Verbs agree in number. (singular or
plural)
- Be sure pronouns agree with their antecedent in number.
(singular or plural)
- Be sure pronouns are in the correct case. (subjective or
objective e.g. between you and me)
- Keep verb tenses consistent. (present, past, future, etc.)
- Keep voice is consistent. (Don't switch incorrectly from
first to second person, etc.)
- Keep similar items parallel.
- Use subjunctive mood for hypothetical and untrue situations.
|
P |
Punctuation |
- Be sure all sentences have ending punctuation.
- Check to be sure questions end with question marks.
- Use commas after introductory words and phrases.
- Use commas after items in lists except for the last
item.
- Use a comma in a compound sentence just before the
coordinating conjunction. (FANBOYS)
- Use commas to set apart non essential phrases, clauses and
appositives.
- Omit unnecessary commas.
- Use a comma after a dependent clause when it comes before an
independent clause.
|
S |
Spelling & Capitalization |
- Check for careless spelling errors including poor letter
formation.
- Avoid casual spelling such as cause for
because and gonna for going to.
- Remember that a lot is two words.
- Begin each sentence with a capital.
- Check homonyms to be sure you have spelled the one you
mean (there, their, they're; where,were, to, too, two; your, you're)
- Capitalize proper nouns including
I.
- Eliminate unnecessary capitals.
- Check to be sure apostrophes are used in contractions and
possessives.
Source: http://7-12educators.about.com
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